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Please provide info about the regulations for the colleges
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Stock Verification
Physical verification of the library stocks has to be carried out to identify the losses, identifying misplaced documents, identifying documents that need repair, etc. Depending upon the size of the library following periodicity is fixed:
Size of library |
Periodicity |
Up to 20,000 volumes including journal back volumes |
100% physical verification at 3 year intervals |
Above 20,000 and up to 50,000 volumes including the journal back volumes. |
100% physical verification at 5 year intervals |
Above 50,000 volumes and up to 1,00,000 volumes including the journal back volumes |
Sample (20% of the total stock) physical verification at intervals of not more than 5 years. If such a sample verification reveals losses up to 10% of the sample chosen, complete verification is required to be done |
Above 1,00,000 volumes including the journal back volumes |
Sample (10% of the total stock) physical verification at intervals of not more than 5 years. If such a sample verification reveals losses up to 10% of the sample chosen, complete verification is required to be done |
The sample can be of random generation of numbers. The verification has to be carried out by a team of members appointed by the LAC and the library staff will assist the verification team.
Loss of Publications
Procedure for write-off
Improve the system with additional precautionary measures
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