Replies to This Forum

Permalink Reply by Jayapradeep M on September 15, 2015 at 17:52

Purchase procedure is a live one for library and information centres now.  It is not like store purchase prescribed by govt/agencies. However, govt institutions are to observe rules prescribed for book purchase. Your inst can fix the minimum discount admissible for books.  Who ever supply it with that minimum discount is acceptable. Discount rates can also vary such as books published in the current year (15%), one year old 20%, 2 year old 25% and so on. Books of regional language offer even 40% of discount.

Libraries need to authorise Flipcart, Amazon purchases also. For that procedures need to be amended.  

Members may share their views.

• ▶ Reply

Permalink Reply by Munesh Kumar on September 15, 2015 at 23:12

Sir, since we don't have any formal practice and policy accepted by majority for online purchase of books, we can set here some policies for the same. 

• ▶ Reply

Permalink Reply by Munesh Kumar on September 15, 2015 at 23:08

Thank you for the valuable question here.

Purchase of library reading resources (excluding computer software and hardware kind of material), is excluded from General Financial Rules (GFR - 2005). It can be procured only by logical and justifiable steps, which should include justification in procurement procedures. Generally, Libraries set their prior discounts rate and norms for document procurement, which applies equally on each registered vendors. 

Quotation is something else, which does not includes only the prices of items but also describe about the firm; its existence, relations, approaches, customers, financial aspects etc. Following GFR is nothing just only to maintain the unique harmony among possible entities( may be suppliers). It is required and must for all the public sector organization to follow the GFR. Library books also can be purchased as per the procedures and policy of GFR alike other goods (not restricted).

Purchasing books on quotations is not necessary from procedural view but to maintain the equality in selection of vendors/suppliers it is important and also it is logical.

If you are not interested in quotation based purchase,  then you can go for registration of vendors, and will supply as per your policy. Else you feel better. There is no restrictions in process. 

Thanking You... 

• ▶ Reply