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September 18, 2026 at 9am to September 20, 2026 at 7pm
Writing Call Numbers in Accession Register Columns Using Pencil is Acceptable or Not
Dear Library Professionals,
I am working as a Librarian in an Engineering College in kerala. Since the beginning of the college Librarian's are using the pencil to write Call Numbers columns (only) of the Accession register. I have joined recently and following that method. But recently NAAC team has visited the college and Library, they have said me that pencil writing in call number columns is cannot accept and suggested me to write with Pen. I have given some explanations but they are not accepted.
Please guide me is there any library rules prevailing for pencil writing with supporting documents. We cannot substantiate without a proof. If it cannot be allowed please comments also. It will be helpful for all professionals.
Yours faithfully
Librarian
Views: 2984
Replies to This Forum
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Permalink Reply by Jashvant Patel on
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Dear
Call number is written using pencil considering following point
library is growing organism when library is established at the same time version of DDC you are using is not similar then the today
If your library collection is growing you need to classify your collection in depth to more classify your subject
At the time of establishment of your library use DDC version (example DDC 19) now a days DDC 23 edition and its supplement updates are available for depth classification of your subject which is more effective then the older classification.
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Permalink Reply by sudheer on
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Sir,
Thanks for the reply, I want more reasons if we have to convince the teams in future visit.
Please join professionals to this discussion, it will be more helpful to explain. Try to share your supporting documents and knowledge.
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Permalink Reply by Alok Agnihotri on
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Dear sir,
As per our convenience we use pen or pencil. there is no rule fore this but u can find this is in IGNOU BLIS-03 practical book.
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Dear Alok Agnihotri sir,
Thanks for the reply. But writing using pen updation will not be easy. What method is following in your library if you are working.
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Permalink Reply by umesh on
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If you are using OLD DDC version (example DDC 19) then use Pencil and If you are using DDC 23 then use Pen.
Please Use Latest DDC if Possible. Or U can Refer OCLC website if you have internet facility available 24 hrs.
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Mr. Umesh
The reason has discussed by Jashvant Patel Sir, you Please read that one.
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