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Permalink Reply by RAMESH on June 28, 2015 at 22:58

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Permalink Reply by RAMESH on June 28, 2015 at 23:02

Sir Once check the attachement

Attachments:

• India_Govt_General_Finance_Rules_2005.pdf, 843 KB

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Permalink Reply by AJAY CHAUDHARY on June 28, 2015 at 23:30

Dear Sir

Thanks File is received .

is there is any sample format  . So that i will check if i am going in write direction or not.

Thanks & Regards

Ajay

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Permalink Reply by Siddhartha Shankar Ray on June 28, 2015 at 23:07

Dear Sri Ajay Chaudhury,

There is no OFFICIAL format for Stock Verification Report.

Regarding the verification you have done, out of the observed 750 missing books, whether any of them appears as MISSING/LOST in the 2010 stock verification Report?

Please check this first.

If you find that some of the books out of these 750 lost/missing books were in the 2010 list, you MUST mention them by way of their Accession Numbers.(that books bearing following Accession Numbers were lost earlier as mentioned in 2010 Stock Verification Report) 

Then check with the Accession Registrar. If you find  that all such lost books are properly kept on record in the Accession Register,  mention this matter in your report.

In case they are not mentioned/recorded in the Accession Register, then bring this issue to the attention of the College authority at your earliest.and mention it in the report submitted by you. Get it signed & stamped by competent authority. MIND IT, THIS IS A FINANCIAL MATTER AND YOU MUST KEEP OFFICIALLY VALID DOCUMENT OF WHAT YOU HAVE SUBMITTED.

Regarding the allowable limit of loss (which you have indicated as loss@5per 1000) please go though the Central Govt Financial Rules Book. See EXACTLY WHAT IS MENTIONED THERE. This is quite important. I believe the There are several pre-conditional words before & after this statement.  As such, your Report will constitute 2 parts. One part should describe statements regarding old cases of missing (which your earlier Librarian has mentioned in Acc. Register) and the other one depict the recent picture (on the basis of Stock Verification done by you!)

I hope I could explain your issue.

Sincerely,

Siddhartha S. Ray, Calcutta 

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Permalink Reply by AJAY CHAUDHARY on June 28, 2015 at 23:28

Dear Sir

Thanks for your prompt Reply. Yes in 2010 stock verification is done & 190 books are found missing.

Basically i can't draft a proper letter . From where to start is there is any sample . So that i will check if i am going in write direction or not.

Thanks & Regards

Ajay

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Permalink Reply by Munesh Kumar on June 29, 2015 at 0:39

Dear Sir, Ajay

Since you have hold the post of librarian. You should not worry about your words and sentences. If you face difficulties in forming sentences you read the sample reports available on internet, read the record available in your library.

As Shri. Siddhartha Shankar Ray  Sir has told that there is no any official format for reporting of stock taking activity. Your own format will be ultimate for your purpose. You please start from the present to past and return to present the report will be completed. By the way there are many formats are available, easily can be downloaded from google. 

Taking challenges should be your first priority. 

Best wishes. 

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Permalink Reply by AJAY CHAUDHARY on June 29, 2015 at 2:49

Thanks Munesh sir .I am a beginner in this field so i have discuss this matter in the forum. Sorry for taking your time..

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Permalink Reply by Munesh Kumar on June 29, 2015 at 6:15

Please Do not consider that the communication is pointing to the personal. It's a real and update situation which you have shared with us. It is pleasure to serve community and to assist mutually.

Please take your word 'sorry' back.
Thanks

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Permalink Reply by AJAY CHAUDHARY on June 29, 2015 at 19:59

Manesh sir . I apologize 

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Permalink Reply by S.Prabhu on June 29, 2015 at 17:48

Thanks for your information..

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Permalink Reply by Renganathan.R on June 29, 2015 at 17:53

Dear prof.

    there is proper format on this issue.  but, the report must be like this,

1. Covering letter by the leader or convener.

2. Mention the st.ver. period

3. and the report must reflect reality.

4. the acceptable loss 3 books per 1000 volumes

5. one more practice is there.  

       a. complete the st.ver before closing the college during summer

       b. calculate total cost for loss of books

       c. the outgoing students will bear the share of total cost 

all the best.

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Permalink Reply by BOOPATHI . P on June 29, 2015 at 19:54

Ranganatha Sir, 5 Books are allowed out of 1000 books, But you said three books only. Please check and give right informatio

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