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Circular in Library and Information Science

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Rule Physical verification of Library books (Central GR 2005)

Rule Physical verification of Library books :

(i) Complete physical verification of books should be done every year in case of libraries having not more thantwenty thousand volumes. For libraries having more than twenty thousand volumes and upto fifty thousandvolumes, such verification should be done at least once in three years. Sample physical verification atintervals of not more than three years should be done in case of libraries having more than fifty thousandvolumes. In case such a verification reveals unusual or unreasonable shortages, complete verificationshall be done.

(ii) Loss of five volumes per one thousand volumes of books issued/consulted in a year may be taken as reasonable provided such losses are not attributable to dishonesty or negligence. However, loss of a bookof a value exceeding Rs. 1,000/- (Rupees One thousand only) and rare books irrespective of value shallinvariably be investigated and appropriate action taken.

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