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Permalink Reply by Siddhartha Shankar Ray on November 25, 2011 at 20:48

 

 

Dear Sri Pramod K Sharma:

 

Thanks for your post and a raising very practical issue. In this reply, I am not replying to your exact question as I do not know the particular subscription ahency. Rather, I'd like to describe how you can select new Vendors/subscription agencies for placement of orders for journal subscription.

 

According to norms and GOC recommendation, full advance payment is required for Subscription. And there comes the problems as how can we judge the credibility of the supplier.

 

So, you can follow the steps:

 

(a) ask for their IT certificates

(b) ask to submit names of institutions they are serving for at least last three years

(c) Check from the list the local Librarians you know and call them and enquire.

(d) write letters to around five institutions  asking for the credibility of the Company, Supply schedule etc.

If you receive positive response from them, prepare a note for the Library Committee and submit all the requisite documents to them along with your note and get a collective decision.

Act accordingly

Send the recommendations to your administrative Head and ask for release of funds (Subscription amount) in favour of the vendor.

Place order and ask for bills duly supported with price proof and GOC certificate.

 

In case you are able to negotiate more advantageously, then proceed with that.

 

Regards,

 

Siddhartha S. Ray, Calcutta

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Permalink Reply by Pramod Kumar Sharma on November 25, 2011 at 23:11

Thanks for guidance

 

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