Replies to This Forum

Permalink Reply by VAITHIYANATHAN on December 11, 2014 at 18:30

manual register is always necessary.

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Permalink Reply by Munesh Kumar on December 11, 2014 at 22:03

Dear Vasumathi Ma'am,

There is no problem to leave a system, if it is not purposeful, irrelevant. Same here, the practice of manual register can be stopped, if it is not purposeful. Now, a day almost, library software, have features to provide the reports equally as accession register. But, in practice if you have following thing, you can stopped using the existing system such as: 

100% efficient system.

Automatic backup system

Audit officer is quite satisfied by the report which you have in soft copies. 

Efficient staff with suitable knowledge of system.

Is your system is fully digital system including administration, accounts... etc.

....

.....

 more or less the most important, are you satisfied?

 

if you have positive answer of above, you may migrate...

Thanking You...

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Permalink Reply by Manjunath K S on December 12, 2014 at 18:00

As per my opinion no need to maintain Manual register if the Library is Automated. all software's will generate accession register i have seen many Libraries is maintaining that system generated accession register after entering data in software they will take printout of accession reg and maintaining in file that is also time saving job. But the thing is most of the professionals and managements are struggling to come out from Manual register they are fully depended on that.

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Permalink Reply by vasumathi on December 12, 2014 at 19:01

Thanks for your supportive reply Mr. Munesh Kumar  and Mr, Manjunath…  It was really a   very big question mark, and   fuzzy  when I happened to  inquire individual librarians. There should be  some reasons to proven our   field … ,which is reliable. Simply worsening our time in this  advanced (well-equipped)  situation makes no sense I felt. The Librarians who are   still using manual stock inspite of their  support of advanced Library  system should come out  of their  shell. Cause, of their handicapped  behavior  it should not  be mandatory policy   which affects the  smart users. 

Note: My comment is not to  sore  others. Its my humble request  to  be resourceful  and give   our time  for productive  work.

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Permalink Reply by Jatin Patel on December 12, 2014 at 19:09

it is necessary because NAAC committee see this register

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Permalink Reply by Babu RT on December 14, 2014 at 18:00

Madam

Manual entry register is always mandatory. If the software gets corrupted, or your server gets corrupt and back up also not working means what will you do?

Moreover private institutes never agree for soft copy alone

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Permalink Reply by vasumathi on December 14, 2014 at 18:24

It is  comical,  Software will get Corrupt, Backup will not work. But How come a manual register will not get any harm?? Will it  not get lost or  will it not be  misused by  tearing it..... 

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Permalink Reply by Ajit P on December 14, 2014 at 22:40

Dear Ms. Vasumathi,

I agree with the comments by dear munesh and manjunath. We have a collection of more than 30 thousand now and as you are well aware that the external audit team will visit your inst. once in 3 years. and to my surprise the audit team were alloted an AC Room in the inst. where they were just making a call at library extensions and asking to bring the hardcopies/ all files related to audit paras. 

So, in my opinion you must have a manual register too.

regards,

Ajit P.

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Permalink Reply by Siddhartha Shankar Ray on December 14, 2014 at 22:43

Dear Ms. Vasumathi,

Thanks for your post.
As I understand, there is no harm in soft copy Accession Register.
We have introduced it a decade ago.
However, additionally, we get print out of pages on regular interval and as 100 such pages are accumulated, we get it bound.
The bound copies satisfy Audit people and the soft copy is always convenient for library people.
It automatically checks and alerts as a duplicate book is entered inadvertently. Besides, there always remains a time gap for updating the OPAC from the date of accession of a book. As such, for queries about the latest books, it is always easy to search the online Accession Register.

Sincerely,

Siddhartha S. Ray, Calcutta

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Permalink Reply by Dr.K.Nagaraju on December 15, 2014 at 3:48

vasumathi Madam,
my personal view is manual register is mandatory,still in our Country majority of libraries are not fully automated, even though they automated they also maintained the manual register,we are in digital age but still most of them prefer to like to read in traditional physical book than e- book.We are not totally converted to electronic, so parallel form is essential some extent.
regards
K.Nagaraju

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Permalink Reply by Karthikeyan C on December 15, 2014 at 19:40

Respected Ms. Vasumathi,
In Ancient Period of Systems some few of the Librarian have been following manual Register. Digitalized and Automated Library there is no essential for the manual Acession Register. bid of Corrupt the system it will be recovered automatically and back up help for save the details. I have an one question if Manual Register may be damaged physically and misplaced or destroy of any incident. but Automation you can retrieve any where and every where. Now a days librarian have faced major problem is more number of collection and E-Book, periodicals, journals, if maintain manual register, entry of documents are difficulty in time duration. trend has been changed leave old system and take new technology to serve smart and efficiently.
Thanks
Regard
C.Karthikeyan

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Permalink Reply by Digambar Bhaurao Waghmare on December 16, 2014 at 17:13

Dear Ms. Vasumathi,
you have posted very interesting topic so thanks for it &
I agree with your comments but I have one small query
does your library software or soft copy accession register have a remarks option/column
can you write remarks in column if user lossed book & price deposited in account section or can you write remarks of withdraw library books & update your soft copy Accession Register?
Madam, you also mentioned "I need validation, whether inspection team, still expects this manual record. If so ,, Is there any valid motives behind it."
I think committee members/expert team always prefer hard copy of accession register because that is there age problem menas expert member above age of 50 or above so I think personally they have no IT knowledge so they prepare...........
Thanking you
Digambar B Waghmare

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