Replies to This Forum

Permalink Reply by Siddhartha Shankar Ray on September 20, 2011 at 22:45

 

 

Dear Sri Sharma,

The daily progress report of activities can be made by two ways:(But first thing is to maintain a small diary for records of daily transactions and decentralization of jobs and ensure responsibility)

One from the daily recorded sources like users' attendance register to understand the daily foot fall in the Library.

Other issues like record of reference queries attended through e. mail and post. Keep an exercise book for queries attended over phone. Record the sender's Name Affiliation, Phone Number and the query

Keep record of Accession of books. In case you have computerised Accession Register, it will be easy to keep track of record.

For Catalogue/ database of books, the daily record numbers will be of help.This is also applicable to Classifications as well.

In case you have a closed Access Library and you use issue slips for requisition of documents, by counting the

number of issue slips used throughout the day will give you a record of daily activities in charging/reading sections.

The records of number of impressions in the photocopier provides the daily output of its performance.

Record of daily acquisition of hard copy issues of journals will reflect the daily arrival of journal issues. If you routinely display a computer generated list of yesterday's arrival of journals and maintain a file of the lists, that will be a very useful record. For all outward official correspondences, serial numbers are provided on each letters, Since all such letters are typed in computers, the numbers are of good use.

 

I have provided my comments based on the daily works of a library in general. It is needless to mention that with the variations of natures and scopes of the libraries, the activities may vary dramatically.

Sincerely,

Siddhartha S. Ray

Centre for Studies in Social sciences, Calcutta

 

• ▶ Reply