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Permalink Reply by Srinu Katakam on October 19, 2011 at 4:15

Dear Kankana Baishya

• Usually The Committee Members ask about Periodical (Print and Online Journals subscription and their proofs like DDs)
• And also checks the Accession Register
• If you are using any software for circulation they can also verifies the reports both in print and soft copies
• List of Titles available in your library by department wise/Course wise
• Library Statistics etc.,

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Permalink Reply by Kankana B Badan on October 19, 2011 at 17:45

Thank u so much for your valuable information.

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Permalink Reply by shamsher mehra on October 19, 2011 at 18:34

Dear 

 usually they ask what ever Mr.Srinu tell,most important thing is that u have know the title and author of your library books and journals 

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Permalink Reply by Vasantha M.C. on October 19, 2011 at 19:56

Hello Madam,

Ready with library collection details like

1. No. of volumes (Books)

2. No. of Titles

3. No. of National Journals

4. No. of International Journal

5. Digital Library, whatever the e-Journals subscribed through INDEST-AICTE

       and aware where u locate the books, because if they ask a book for u at that time it will helpful to u, tell the same to ur team members.

 

kindly find the attached file, that is AICTE hand book for 2012 -13, see page no 115 and Appendix 10 page 126

Regards

Vasantha M C

Librarian

Bangalore Technological Institute

Bangalore 560 035

 

Attachments:

• AICTE -12 - 13.pdf, 3.2 MB

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Permalink Reply by Siddhartha Shankar Ray on October 19, 2011 at 22:21

 

 

Dear Ms. Baishya,

 

For any inspection team visiting the Library certain issues are necessary to be maintained like

1. Accession Register. In case you have a traditional Accession Register in Hard bound form please keep in mind that you entered the dates. Keep an watch on prices, Bill/Invoice numbers dates, suppliers etc because these are the issues where queries are made. In case of lost or missing books requisite notes need to be made for each case in case the book is lost by somebody and cost realised or book replaced by the person, clear notifications are to be made. For Journals, in case you maintain  hard copy register please keep the papers ready relating to price and foreign currency conversion rates etc. If any issue has not received please keep the papers ready in a file about your efforts made for procurement of the issues. If credit notes are received against certain issues not delivered to you, please record the brief details of such credit notes.

In case of lost /missing books and journals issue are reported during Stock verification, please keep the papers ready at hand with your notes of actions like intimation to the Head of the Institute/Administration or Library Committee.

 

The above issues as you can understand are related to financial matter so please keep all such records clean and ready. Besides, in order to impress the team, you can display the Library Statistics like Total Number of Books  (it will be excellent if you can provide subject wise break up) Number of Journals subscribed & received indicating Indian and Foreign Titles.

For e-journals, please mention the requisite Clusters (like Elsevier - Science Direct ....)  Number of CDs Maps etc.

Mention the total expenditure towards expenditure on books Journals, CDs with special; reference e-Books and e-journals. Number of Users enrolled; Avarage daily/weekly visitors. etc.  Just type them in Bold letters in 28 point font size in a A4 paper and display it either in the notice Board or in the Display board so that it looks attractive. It will create good impression as they will be aware about requisite details about the Library and it will also indicate that all such figures are at your fingertips!

 

Say  two or three points about the infrastructure about Computers, Softwares, Number of Staff, Space avoid mentioning them in too details like number of tables, Chairs, Racks etc.In case you have any special collection

In case you have introduced automation, put it in writing in a lucid manner but without bragging.  Write any achievement made by the Library or any staff of the Library. This will make a positive impression

 

Try to avoid mentioning issues which you can not prove, present or describe .

 

Regards,

 

Siddhartha S. Ray, Calcutta

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Permalink Reply by Ritesh Kumar Tiwari on October 19, 2011 at 23:12

You should prepare a file for inspection having following information in advance

 

1. No. of Titles Available (if possible make a list of books different course wise)

2. No. of Vols. (means no. of books)

3. List of Indian journals (being subscribed in your library)

You should file all orders along with the photo copies of respective demand drafts made towards the advanced           payments for all journals being subscribed in your library.

4. List of International journals (being subscribed in your library)

You should file all orders along with the photo copies of respective demand drafts made towards the advanced           payments for all journals being subscribed in your library.

5. Proof of subscription to e-journals (if you are subscribing any package of e-journals)

You should file all orders along with the photo copies of respective demand drafts made towards the advanced           payments for all such packages subscribed in your library. You may also attach a copy of receipt of you payment (if received from INDEST or other distributor)

6. Make your all Book-Racks, Periodicals Racks, E-library, Periodical Section, Reprography Section, etc. well labled. and the board of Keep-Silence.

7. Your Accession-Registers and Software entries should be updated

8. Update your notice-boards.

9. If possible prepare your usage-statistics also.

 

 

The Inspection Team can ask you following question:

1. Show your Accession-Register and they can ask you to show any 5 - 20 books entered in Accession Register rendomly.

2. They can ask your salary structure and no. of supporting staff. They can ask for the copy of your appointment letter (to your HR department).

3. They may ask about your library holdings and your usage Statistics. They can also ask about functioning of library (Circulation, Reference Section, Periodical Section and other services).

4. They shall ask which international classification scheme is being used in your library (D.D.C., UDC, C.C. etc.)

 

You are supposed to present what actually you have in your library. That's It. Rest depends upon your management......

 

 

 

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Permalink Reply by Kankana B Badan on October 20, 2011 at 0:30

Its my pleasure to receive such kind of clear and detailed information. All the information will pay a lot for me. Can anyone define the formulas mentioned in the AICTE handbook (page-114) for the library? Is it mandatory to match all the norms eg- increment of the titles by 50 nos, volumes by 250 nos on yearly basis etc? What does B mean actually?

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Permalink Reply by Ritesh Kumar Tiwari on October 20, 2011 at 18:40

Yes It is mendatory.

 

B means total intake of new students. 

 

Suppose you have intake of BE (Mech.) = 60, BE (Elex.) = 120, BE (C.S.) = 60, BE (IT) =120, and BE (BM) = 60 so your total intake = 420 then B = 7 means (420/6)

 

But if you also got 120 students in 2nd year through direct admission for diploma students, then you have to add this number in to intake as well then your B will be calculated as (420+120) / 60 = 9 hence your B = 9.

 

I am also attaching a file which could be helpful to you for calculating the requirement. It has been prepared according to rules for 2011-12 only. You can prepare the same for your college according to the rules of 2010-13.

 

Please feel free to ask for any further help.

 

Attachments:

• Calculation of Shortfall against minmum requirement of AICTE.xls, 44 KB

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Permalink Reply by Kankana B Badan on October 20, 2011 at 22:29

Thank you so much sir, i went through your xl file..it is really helpful

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