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Permalink Reply by Arshad Ali on March 7, 2013 at 18:28

your senior means, i would like to know if he is your professional colleague.

He must know what is Accession Register & what is mean by accessioning of books (documents, monographs). For each & every books which are purchased by your library must be given an unique & separate position/number, (nevertheless their Bibliographic Information is fully same, partially same, or totally different in the Accession Register), which is called Accession Number.    

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Permalink Reply by Manzar ahmad on March 7, 2013 at 18:50

Dear Arshad Sb thanks for ur reply.actualy he is my professional collegue.he argumentd with me while doing the work and forcd me to assign same no while i refusd and assignd differnt to each.

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ScholarPermalink Reply by Siddhartha Shankar Ray on March 7, 2013 at 21:19

Dear Janab Manzar Ahmad:

Yes. Janab Arshad .Aali is absolutely correct!.

EACH OF THE BOOK MUST HAVE ITS OWN UNIQUE IDENTIFICATION.

There are several reasons behind it. say you have 5 copies of the same book and you kept one as a reference copy and put four for circulation. Upon times, say, two are lost where in one case you can identify the borrower, while in other, it was found missing from your stock and another one was damaged upon use. By way of their respective unique identification that is accession numbers, you can

(a) Realize money for one lost book and

(b) Arrange for writing off the book which was found missing from the stock

(c) You can arrange for binding of the damaged volume.

During the audit of the library, you can easily substantiate each of the cases with solid proofs.

Never-the-less, if your library acquires multiple copies of books (a regular & very natural phenomena for academic Libraries) if you put individual accession numbers for the copies, your stock will show the actual numbers of books you are dealing with and accordingly you will be able to do Stock verification as per rules (Less than 20, 000 Collection: every year 20, 000-40,000 Collection  Once in Three Years etc)

Sincerely,

Siddhartha S. Ray, Calcutta

P.S. Mentioning just copy numbers for books is not professional as I believe.

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Permalink Reply by Sangeeta Dubey on March 8, 2013 at 1:13

Dear sir,

Kindly give unique number t each purchase book. If you will not do then other librarian who will come after you they will face problem to handle all.

As per the library rules also we have to give unique no to each book.

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Permalink Reply by THIRUMURUGAN S on March 10, 2013 at 19:52

Dear friend You must given to separate number.

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